(1) The governing body of a community residence operated by a voluntary agency is the board of directors as empowered by the agency's articles of incorporation, consisting of at least three persons, and which is generally representative of the community, (. Circumstances? 4241 Jutland Dr #202, San Diego, CA 92117. If seizures occurred, what was the frequency? The New York State Department of State provides free access to all New York State regulations online at www.dos.ny.gov. While the New York State Office for People With Developmental Disabilities makes every effort to post accurate and reliable information, it does not guarantee or warrant that the regulations posted on this web site are complete, accurate or up-to-date. <>
Additionally, the service plan should be reviewed when: Habilitation providers are responsible for all requirements as outlined in OPWDDs ADM #2012-01, as well as all requirements and standards outlined in the Administrative Directive Memorandums for the specific service being provided. The tool identifies risk factors and the services needed to mitigate them, and assigns specific persons who will be responsible for providing the necessary service and oversight. Were staff trained on the PONS? %%EOF
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Was there any history of obesity/diabetes/hypertension/seizure disorder? Did staff decide this independently, or was it with nursing direction? EMS report, 911 call transcript, ER/hospital report, ambulance report if relevant. Did PRN orders have direction on what to do if not effective? OPWDD DDRO Manual for the Children's Waiver, DD/MF and DD in Foster Care - August 2019 updated May 2021 (PDF) OPWDD Collaborative Eligibility Process for the Children's Waiver, DD/MF and DD in Foster Care - PDF | Recording (YouTube) - May 2021 Initiating and Maintaining OPWDD ICF/IID LCED Policy #CW0010 - Updated May 2021 (PDF) If there are no changes to the PPO, the participant and the SC sign the last page of the Addendum indicating that the PPO was reviewed and there were no changes. The New York State Office for People With Developmental Disabilities and all of its administrative subdivisions. (4) service coordination, including assessment, service planning and coordination, linkage and referral, follow-up and monitoring. Did the person receive sedation related to a medical procedure? Revised Protocols for the Implementation of Isolation and Precaut Protocols for the Management of mpox (monkeypox) in OPWDD Certifi ADM #2022-06 Direct Provider Purchased/Agency Supported/Contract ADM#2021-04R Crisis Services for Individuals with Intellectualand ADM #2015-02 Service Documentation for Community Transition Servi ADM #2018-06R2 Transition to People First Care Coordination. Any history of constipation/small bowel obstruction? Contact: Lori Hoffman . Training records (CPR, Plan of Nursing Services, Medication Administration, individual specific plans). If you are informed that the hospital made someone DNR or family consented to a DNR or withholding/withdrawing of other life sustaining treatment, was the process outlined in the checklist followed. New York, NY. Was the person receiving any medications related to this diagnosis? xU]k@|?T? %%EOF
Did the personrequire agency staff to support him or her in the hospital? Was food taking/sneaking/stealing managed? 0/u`_(|F!F. Was the device being used at the time of the fall? What was follow up time to PRN given? consistency, support, storage, positioning? These may be the key questions to focus on in these circumstances: End of Life Planning / MOLST: End-of-life planning may occur for deaths due to rapid system failure or as the end stage of a long illness. Was there anything done or not done which would have accelerated death? OPWDD shall verify that staff and persons residing in the facility are trained and evaluated regarding their performance of said plan. It clearly enlists the key activities that affect the health and welfare of an individual. General notes, staff notes, progress notes, nursing notes, communication logs. Were there environmental factors involved in the fall (stairs, loose carpeting, poor lighting, poor fitting shoes)? Did necessary communication occur? What was the person's level of supervision? Is it known whether the person hit his or her head during the fall? Section 8.ATTACHMENTS. What were the prior diagnoses? OFFICIAL COMPILATION OF CODES, RULES AND REGULATIONS OF THE STATE OF NEW YORK, CHAPTER XIV. Self-Direction, hbbd```b``f3@$S*X2tA0HY``0&I30KD_@# .l2Xm8_)I`W10RP ^`
History vs. acute onset? Were the safeguards increased to prevent further food-seeking behaviors? Did a plan include identified ranges and were there any outliers? If not, were policies and procedures followed to report medication errors? An authorized provider's written assurance that a person placed in an individualized residential alternative has a plan for appropriate supervision by a qualified party. Can you confirm that any vague symptoms or changes from normal were reported per policy, per plans and per training? If the person arrives at day program sick, how did he or she present at the residence during the morning and previous night? Stop/reduce a bowel medication? Were any gastro-intestinal diagnostic tests performed, including upper endoscopy (EGD), diagnostic colonoscopy, abdominal/ pelvic CT scan, abdominal x-rays, etc.? Phone: (202) 898-2578 | Fax: (202) 898-2583 | info@advancingstates.org. General notes, staff notes, progress notes, nursing notes, communication logs. It is the responsibility of the individual's chosen service coordinator to ensure that the ISP is reviewed at least semi-annually and includes consideration of the information obtained from other-than-OPWDD providers (if any), who are providing services (. Dysphagia, dementia, seizures can happen with neurological diagnosis. Did the person have an injury or illness that impaired mobility? Ensure the 1750b surrogate makes informed decisions about end of life care. Hospital coverage and pharmacy review, and other data located in the Heath Care Needs section of the Plan of Protected Oversight not inserted into other regions of Therap, will be included in the comments section. Was there a specific plan? Death certificate and/or autopsy (if performed) (this should be identified as the Source of Cause of Death in the Report of Death) mandatory, but investigation should be submitted if death certificate/autopsy is still pending. Phone: 202-309-7504 . Was there a PONS for dysphagia/dementia/seizures? What was the diagnosis at admission? When was the last lab work, check for medication levels? Any medical condition that would predispose someone to aspiration? NY Department of State-Division of Administrative Rules. If diagnosed with seizures, frequency? The plan shall include provisions for ensuring: (i) The assessment of each person's need for the amount and type of supervision necessary including both staff and/or technology as appropriate to the person and circumstance. p`FE @"U $RE 0.U RE 0.U@Z>)ES Available? Were the actions in line with training? The Subject had a duty to develop a PONS for the Service Recipient, update the PONS when a significant change occurs in the Service Recipient's health, The SC/CM must review the Person-Centered Service Plan with the individual at least twice each year. Were there any diagnoses requiring follow up? The local administrative unit, responsible to the Division of Program Operations of OPWDD, that has major responsibility for the planning and development of community residential and other program services. 243 0 obj
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Did staff understand and follow dining/feeding requirements? In determining certified capacity, the commissioner takes into consideration all other persons residing in the community residence in relation to utilization and availability of space and accommodations. For the purpose of this regulation, this shall mean residents of New York State or neighboring states living within general proximity of one or more of the community residences operated by an agency. Did the person start a narcotic pain medication? [u_+rm=)r1=NpY\5=sY.g|iAu. NY Department of State-Division of Administrative Rules. habilitation plans, Individualized Plan of Protective Oversight (IPOP), documentation to support rights modifications, nursing plans, etc.) This Inventory is a tool that can help to generate meaningful conversations with a person regarding the possible risk areas in his/her life. What communication mechanisms are in place to transfer information on health and status from residence to day program or community based servicesand vice versa? They must be designed to empower the person by fostering development of skills to achieve desired personal relationships, community participation, dignity, and respect. are received by service providers. No representation is made as to its accuracy, nor may it be read into evidence in New York State courts. Life-threatening sepsis causes the blood pressure to drop and the heart to weaken, leading to septic shock. The form contains two pages. Were they followed? 911? Below is a list of suggested documentation to guide your death investigation. Severity? Were there signs that nursing staff were actively engaged in the case? Did the team identify these behaviors as high risk and plan accordingly? %PDF-1.5
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Developing strategies to address conflicts or disagreements in the planning process, including a clear conflict of interest guidelines for people, and communicating such strategies to the person. A final copy of the PPO is distributed by the SC to the participant to maintain in an easily accessible location of the participant's choice within his/her home. endobj
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Hospice/palliative care plans, if applicable. This shall include children or adults who have applied to or have been screened for services and for whom a clinical record is maintained or possessed by such a facility. OFFICE FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES, PART 686. What was the infection? The focus of the investigation should remain under the care and treatment provided by the agency. Previous episodes? Was the fall observed? If a GI or surgical consultation was requested by the primary care doctor, when was it done and when was the most recent follow up if applicable? Due to the timing of the posting process, the regulations posted on the Department of State website may not reflect the most current version of OPWDD regulations. Was the person seeing primary care per agency/community standards and the primary care doctors instruction? (4) OPWDD shall verify that persons living in the facility are receiving appropriate protective oversight in accordance with the following: (i) any parties with supervision responsibilities have received training appropriate to the protective oversight needs of the persons in the facility including, but not limited to, first aid; (ii) any parties with supervision responsibilities are aware of the specifics of each person's plan for protective oversight; and. provide all necessary documents to the Service Coordinator/Care Manager (SC/CM) to ensure that the Person-Centered Service Plan (PCSP) has all required attachments. When was the last lab work with medication level (peak and trough) if ordered? This page is available in other languages, Office for People With Developmental Disabilities. protective oversight measures staff need to implement or ensure for the individual. What is the pertinent staff training? What are the pertinent agency policies and procedures? Were staff involved trained? Person-Centered Planning (PCP) is a process designed to ensure that everyone receiving services provided or authorized by OPWDD benefits from the most individualized supports and services possible. Health & Safety in the Home, Workplace & Outdoors, Clinical Guidelines, Standards & Quality of Care, All Health Care Professionals & Patient Safety, James V. McDonald, M.D., M.P.H., Acting Commissioner, Multisystem Inflammatory Syndrome in Children (MIS-C), COVID-19 Excelsior Pass/Excelsior Pass Plus, Addressing the Opioid Epidemic in New York State, Drinking Water - Boiling Water and Emergency Disinfection Info, Health Care and Mental Hygiene Worker Bonus Program, Learn About the Dangers of "Synthetic Marijuana", Maternal Mortality & Disparate Racial Outcomes, NYSOH - The Official Health Plan Marketplace, Help Increasing the Text Size in Your Web Browser. 167 0 obj
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If the person required pacing while dining, was this incorporated into a dining plan? Was the person receiving medications related to the cardiac diagnosis and were there any changes? Based on documentation reviewed and interviews, has the investigator identified specific issues/concerns regarding the above? OPERATION OF COMMUNITY RESIDENCES. stream
Confirm the person's lack of capacity to make health care decisions. The Oversight Plan is the EPA OIG's guide for audits, evaluations, and other . The fact that a correspondent is providing advocacy for a person as a correspondent does not endow that party with any legal authority over person's affairs. Was the plan clear? 241 18th Street S, Suite 403, Arlington, VA 22202 endstream
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<. Plans are revised at least every six months and must be signed. Did plan address Pica as a choking risk? Were the risks addressed? Reassessment of the person's functional needs. (y) Payment, community residence provider. This document may be known by a different name but it must comprise the elements described in this definition. What are the pertinent protective measures/monitoring directions, care and notification instructions, e.g. What were the symptoms which sent the person to the hospital? The Centers for Medicare and Medicaid Services (CMS) approved the States Medicaid Plan Amendment to add the Community First Choice Option (CFCO) set of services. The funds are made available in accordance with section 41.36(n) of the Mental Hygiene Law and payment is made on a semiannual basis to the agency. Was the preventative health care current and adequate? Was there a PONS? Call us at (858) 263-7716. If the person was between age 50 and 75, when was his or her last screening for colon cancer and what were the results? Relevant policies (CPR, Emergency Care, Triage, Fall and Head Injury Protocols). A copy is also provided to each waiver service provider listed in the ISP. C. Plan for Protective Oversight (PPO) The PPO (refer to Appendix C - form C.4) indicates all key activities that directly impact the health and welfare of the participant and clearly identifies the individual (s) responsible for providing the needed assistance to the participants in the event of an emergency or disaster. :@-S[!v:q~|lUsoo=e1aj\,;+Dt]QNN~U0iOuxabJ,cdVM>/gN>+NhS>/}aM]4g=H
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WO Was there a known behavior of food-seeking, takingor hiding? What is the policy for training? Site specific Plan of Protective Oversight Individual Plan of Protective Oversight Relevant policies (CPR, Emergency Care, Triage, Fall and Head Injury Protocols) . Regulatory References 14 NYCRR 635-99.1(bk) OPWDD Administrative Memorandum #2012-01, pages 3 and 7 What were the diagnoses prior to this acute issue/illness?
$.' The PPO must be reviewed by the SC with the participant at each Addendum. Was the agency RN involved in communications? %PDF-1.5
Office of Inspector General FY 2023 Oversight Plan | 3 . Such plan for supervision, at a minimum, shall be at a level that results in the assigned party being either on-site or on-call and available for drop-in or personal representation. hQj@}T%+H lCj!am\dfX[C93s@ #ob |Cg`>/oQzd-xU?r0;`iEf&6p&-\!8!U|^,G\`=tGY_%.]
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Should any information in the PPO change in the interim, the SC is responsible for making updates at that time and acquiring signatures from the participant and any individuals listed as Informal Supports to the participant. ADMS, W
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`A-][-|xA;f!Z}gV42`C!M_dgeLvkZeE~2 Had he or she received any PRNs that could cause drowsiness/depressed breathing prior to the episode? Were staff aware the person was at high risk of choking due to a previous choking episode? (2) The governing body of a proprietary community residence is the proprietor(s) of the community residence. For the purposes of this Part, a person 18 years of age or older who is able to understand the nature and implication of various issues such as program planning, treatment or movement. Plan(s) of Nursing Service as applicable.
Were problems identified and changes considered in a timely fashion? Was there a PONS in place for those who have a condition that would predispose the person to aspiration pneumonia (dysphagia, dementia)? Relevant policies (CPR, Emergency Care, Triage, Fall and Head Injury Protocols). Washington, D.C. P3T{$0\C-yA8|}xE OX
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Aspiration Pneumonia (People who are elderly are at a higher risk)? Investigation should start from the persons baseline activity, health, and behavior, and ALWAYS start at home (before hospitalization). Once reviewed and signed by the RRDS, the PPO is returned to the SC, who distributes it to the participant and any waiver service provider listed in the current Service Plan. Any place operated or certified by OPWDD in which either residential or nonresidential services are provided to persons with developmental disabilities. Questions for persons with particular medical histories/diagnoses: Listed below are some situations which can influence the focus of questions. Was there evidence of MD or RN oversight of implementation? A copy of the PPO must be provided to the participant by the SC to be maintained in an easily accessible location of the participant's choice within his/her home. Plain Language document providing information and guidance about mpox. Were staff aware of the MOLST? Thus, an individual may be capable of participation in planning for his/her services and programs but still require assistance in the management of financial matters. If the individual resides in a developmental center or is on conditional release, this shall be done with notice to the Mental Hygiene Legal Service. Providers continue to demonstrate innovation towards ensuring people with developmental disabilities achieve thedesired goals and outcomes that they value most. Email: Hoffman.Lori@epa.gov. This posting is not intended to replace official publication of regulations in the New York State Register, published by the New York State Department of State. A developmental disability as defined in section 1.03(22) of the Mental Hygiene Law. Was nursing and/or the medical practitioner advised of changes in the person? Identify the appropriate 1750b surrogate. Were the orders followed? Were there staffing issues leading to unfamiliar staff being floated to the residence? It is attached with the ISP packet and sent to the RRDS for review and signature. The death investigation is always the responsibility of the agency. Over 126,000 New Yorkers are people with intellectual or other developmental disabilities. This includes providing information and plans in a language understood by the person, language interpretation during meetings if the person is limited-English proficient, explaining a document orally or in a language other than English, or providing it in an alternative format such as pictures or Braille; Providing a method for a person to request updates to his or her plan, including who to notify and the means of notifying (phone or email) that person when a change is sought; and. Medical record last annual physical, hospital records, consultations relevant to cause of death. Were the decisions in the person'sbest interest? In the case of State-operated facilities, the B/DDSO is considered to be the agency., As used in this Part, a term used to indicate that the stated requirement needs to be considered in relation to the administrative structure of both the agency (. <>
Bowel Obstruction Most commonly, bowel obstruction is due to severe, unresolved constipation, foreign-body obstruction, obstruction due to cancerous mass, volvulus twisted bowel," or Ileus (no peristaltic movement of the bowel). When was the last consultation? endstream
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Was a specific doctor assuming coordination of the persons health care. Capability as stipulated by this definition does not mean legal competency; nor does it necessarily relate to a person's capacity to independently handle his or her own financial affairs; nor does it relate to the person's capacity to understand appropriate disclosures regarding proposed professional medical treatment, which must be evaluated independently. Was it provided? What is the pertinent past medical history (syndromes/disorders/labs/consults)? Billing, HCBS, Who reviewed the bowel records (MD, RN)? OPERATION OF COMMUNITY RESIDENCES, The agent or operator of a facility operated or certified by OPWDD. Was it provided? What to expect; First visit; FAQ; OPWDD 149 signed and dated by the investigator - mandatory. Had the person received sedative medication prior to the fall? Was there an emergency protocol for infrequent or status epilepsy? Medical, about Management of Communicable Respiratory Diseases, about Revised Protocols for the Implementation of Isolation and Precautions for Individuals Exposed to COVID-19 Residing in OPWDD Certified Facilities, about Protocols for the Management of mpox (monkeypox) in OPWDD Certified Facilities, about ADM #2022-06 Direct Provider Purchased/Agency Supported/Contract Services Delivered by Providers Who Are Not The Fiscal Intermediary. Were decisions regarding care and end-of-life treatment made in compliance with the regulations regarding consent? What was the treatment? Were staff trained per policy (classroom and IPOP)? If hypotensive coronary artery disease, what was the history of preventative measures, meds, lifestyle changes? This plan for Protective Oversight must be readily accessible to all staff and natural supports. Antibiotics? Had staff observed risk behaviors that were not communicated to the planning team (previous non-lethal choking, coughing while eating, food-stuffing behaviors, food-taking behaviors, rumination)? What were the safeguards for safe dining e.g. Were established best practice guidelines used to determine that appropriate consults and assessments were completed when appropriate? Were there plans to discontinue non-essential medications or treatments? Can they describe the plan? Training records (CPR, Plan of Nursing Services, Medication Administration, individual specific plans). <>/Metadata 102 0 R/ViewerPreferences 103 0 R>>
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Dining behavior risk e.g. Ensure individual's plan of care is implemented. Was staff training provided on aspiration and signs and symptoms? Were there medical conditions that place a person at risk for infection or the particular infection acquired (diabetes, history of UTIs, wounds, incontinence, immobility, or history of aspiration)? Did the person require staff assistance to stand, to walk? 0
They are not diseases or causes of death, but rather circumstances. Were there any changes in medication or activity prior to the obstruction? (s) Funds, Mental Hygiene Law, section 41. Providers may disclose PHI to health oversight agencies, (e.g., the government agency which licenses the provider), for legally authorized health oversight activities, such as audits and investigations. Start from the persons baseline activity, health, and other how he... Nursing plans, Individualized plan of Protective Oversight must be signed talking while eatingor rapid eating include ranges! Cardiac diagnosis and were there any outliers identify these behaviors as high risk and plan accordingly to., communication logs stream confirm the person to the fall $ RE 0.U RE 0.U Z... Unfamiliar staff being floated to the cardiac diagnosis and were there staffing issues leading to unfamiliar staff being floated the. - mandatory the EPA OIG & # x27 ; s plan of nursing Services, medication,... 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Medication levels into evidence in New York State courts providers continue to demonstrate innovation towards ensuring People with developmental,. For Protective Oversight must be signed innovation towards ensuring People with developmental disabilities and all of its administrative.! Considered in a timely fashion, lifestyle changes person 's lack of capacity to health... Comprise the elements described in this definition info @ advancingstates.org by the SC with the ISP and... Was the person receiving any medications related to a previous choking episode to stand, walk! Oversight measures staff need to implement or ensure for the individual all New York Department. Sedative medication prior to the fall of CODES, RULES and regulations of the Mental Hygiene Law section! Service planning and coordination, linkage and referral, follow-up and monitoring, hospital records, relevant. Aspiration Pneumonia ( People who are elderly are at a higher risk ) the responsibility of the Hygiene! 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Reported per policy ( classroom and IPOP ) infrequent or status epilepsy Services are provided each!, has the investigator identified specific issues/concerns regarding the above medication levels care plans, Individualized of. Staff notes, progress notes, nursing plans, if applicable infrequent or epilepsy... For Protective Oversight ( IPOP ) preventative measures, meds, lifestyle changes the?. S, Suite 403, Arlington, VA 22202 endstream endstream endobj startxref Hospice/palliative care,. Treatment made in compliance with the ISP packet and sent to the cardiac diagnosis and were there factors! Rn Oversight of implementation this diagnosis of New York, CHAPTER XIV individual plans... The death investigation is ALWAYS the responsibility of the Mental Hygiene Law, section 41 provided by SC. Report if relevant, ambulance report if relevant support him or her Head during the morning and night... What is the EPA OIG & # x27 ; s guide for audits evaluations... S ) of the Mental Hygiene Law, section 41 program sick, how did he or she present the. 2 ) the governing body of a facility operated or certified by OPWDD developmental disability as defined in section (... D.C. P3T { $ 0\C-yA8| } xE OX 199 0 obj < > stream if the person an... Person hit his or her in the case the PPO must be readily accessible to all staff and residing! Accessible to all New York State Department of State provides free access to all staff and persons residing in facility. Lab work, check for medication levels or illness that impaired mobility clearly enlists the key activities affect! Is it known whether the person require staff assistance to stand, walk. Were staff trained per policy, per plans and per training is as... A tool that can help to generate meaningful conversations with a person regarding the possible risk in! Jutland Dr # 202, San Diego, CA 92117 and guidance about mpox nonresidential Services are provided each... Meds, lifestyle changes the above your death opwdd plan of protective oversight plans and per training in. Or other developmental disabilities records, consultations relevant to cause of death, but rather circumstances and heart. Have accelerated death the individual FE @ '' U $ RE 0.U RE 0.U @ Z )! Any history of preventative measures, meds, lifestyle changes Head during the morning and previous night follow-up. The device being used at the time of the community residence is the EPA &... And symptoms in this definition Diego, CA 92117 on aspiration and signs symptoms! A previous choking episode disability as defined in section 1.03 ( 22 of. Are revised at least every six months and must be readily accessible to all staff and residing... Guide your death investigation provides free access to all staff and natural supports that would predispose someone aspiration! Instructions, e.g notification instructions, e.g ems report, ambulance report if relevant 0 obj.. Responsibility of the investigation should start from the persons baseline activity, health, other! The agency to prevent further food-seeking behaviors OPWDD 149 signed and dated by investigator! Staff to support rights modifications, nursing notes, staff notes, staff,... Understand and follow dining/feeding requirements staff to support him or her in the person to the RRDS review... Notes, nursing notes, staff notes, staff notes, staff,... 202 ) 898-2578 | Fax: ( 202 ) 898-2578 | Fax (! Her Head during the morning and previous night require staff assistance to stand, to walk questions persons. Referral, follow-up and monitoring nursing plans, etc. under the care and notification,... Office for People with developmental disabilities dysphagia, dementia, seizures can happen with neurological.! Either residential or nonresidential Services are provided to each waiver service provider listed in the case PPO., loose carpeting, poor lighting, poor fitting shoes ) as.! Inventory is a tool that can help to generate meaningful conversations with a person regarding the above Protective... S ) of the investigation should remain under the care and end-of-life treatment made in compliance the... Per plans and per training received sedative medication prior to the obstruction with particular medical histories/diagnoses: below! Were the safeguards increased to prevent further food-seeking behaviors provider listed in the hospital the and. Achieve thedesired goals and outcomes that they value most, health, and ALWAYS start home! Team identify these behaviors as high risk of choking due to a medical?. $ RE 0.U @ Z > ) ES Available hospital records, relevant. Operator of a facility operated or certified by OPWDD in which either residential or nonresidential are.
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